Payroll Outsourcing Services in Malaysia & Cross-Border Compliance

PET Payroll Outsourcing Sdn Bhd provides secure monthly payroll processing and statutory filing for employers across Malaysia and Singapore. Since 1995, we manage EPF, SOCSO, and PCB calculations with process-driven accuracy so your team can focus on operations.

Payroll outsourcing Malaysia - monthly payroll processing, statutory contributions filing, and audit trail reconciliation

Malaysia Payroll Processing Services

Employer payroll obligations in Malaysia follow a disciplined cycle from data validation to statutory filing. A compliant workflow starts with a clear payroll cut-off calendar to capture attendance, overtime claims, and leave adjustments, then verifies employee master data (IC numbers, bank details) before processing. After calculations, a preliminary payroll register supports management review, variance checks, and spotting unusual spikes in gross pay so EPF, SOCSO, EIS, and PCB/MTD figures stay reconcilable before pay is finalised and reported to the authorities.

After approval, the final payroll run produces secure payslips, the payroll register, and bank files. For employers in Kuala Lumpur, Petaling Jaya, and Johor Bahru, this reduces rework from manual entry errors. Maker-checker controls apply throughout: one person prepares pay data, another verifies it. A management reporting pack then summarises headcount movements and total liabilities for statutory contributions, with every number reconcilable to the payment file and bank totals for audit transparency across Malaysia.

Operational clarity comes from a repeatable pay cycle rhythm that respects statutory deadlines. Standardised pay code mapping and strict change request discipline help prevent employee queries, underpayments, and mismatched deductions. PET Payroll Outsourcing supports employers across Malaysia from Selangor and Penang to Sabah and Sarawak by keeping payroll administration audit-ready, with role-based controls for payslip distribution, sensitive data access, and year-round confidentiality of every employee record.

Statutory Contributions Filing

What is statutory compliance in Malaysia? It’s making sure all employer and employee contributions EPF (KWSP), SOCSO (PERKESO), EIS (SIP), and PCB (MTD) are calculated correctly and submitted to the right authorities before the monthly deadlines. For employers in Shah Alam, Klang, or Melaka, a managed filing routine helps avoid late payment penalties and keeps employee records updated on the government portals.

Our workflow reconciles each contribution line against the monthly payroll register so the figures match end-to-end. We prepare and submit files for key platforms such as KWSP i-Akaun and PERKESO ASSIST, with a final check of the month’s total statutory liability so finance teams can plan cash flow properly. By centralising statutory filing inside the payroll process, companies operating across Malaysia can maintain a clean audit trail and produce clear compliance evidence during reviews.

PET Payroll Outsourcing manages statutory obligations with the same discipline as salary payments. We track changes such as contribution rates, salary caps, and deduction rules, and make sure pay item mapping stays aligned with the latest LHDN requirements and relevant Employment Act practices. Whether you’re a manufacturing business in Ipoh or a retail chain in Johor Bahru, this approach helps protect both the employer and employees through accurate, on-time statutory filing.

PET Payroll Outsourcing turns Malaysia statutory requirements into a clear, controlled workflow so you can stay audit-ready and handle payroll and statutory reporting with confidence, wherever your business is based.

Malaysia payroll compliance - statutory contributions filing for EPF, SOCSO, EIS and PCB

Payroll Process Controls

Proper maker-checker patterns form the foundation of consistent payroll results. Our systematic validation training ensures every final total is checked and verified before release.

Employer payroll guides and operational process mastery

Operational Mastery

We emphasise correct cut-off dates, pay item mapping, and data validation from the beginning. This structured approach prevents common administrative flaws and supports long-term stability.

Payroll statutory contributions filing and evidence archiving

Statutory Conditioning

Compliance cycles are tailored to Malaysian statutory demands, not general HR work. We build balance and core stability in EPF, SOCSO, and LHDN filings according to your company size.

Payroll reconciliation and maker-checker discipline

Governance & Discipline

Good performance comes from documented habits. We manage change requests calmly and track variances, so you can handle financial year transitions better during annual tax seasons.

Payroll audit trail and reconciliation corrections

Audit Trail Correction

Many employers inherit errors from manual processing. We identify and correct issues in footwork and record-keeping step by step, so you do not repeat the same mistakes for years.

Management reporting and statutory liability reconciliation

Reporting Preparation

For employers managing total workforce cost, we provide structured management reporting and shot-selection guidance on pay item mapping, ensuring everything is reconcilable.

Cross-Border Payroll Governance

What is cross-border payroll governance? It means standardising payroll cut-off timelines, access controls, and multi-country reporting formats so regional management can see total workforce costs clearly across Malaysia and Singapore. When you operate across borders, you need one governance approach to manage different statutory cycles and pay item mapping definitions properly, while keeping employee master data consistent across jurisdictions.

Our governance framework covers secure onboarding data handover, clean master data setup, and role-based access for payslips. For teams split between Kuala Lumpur and Singapore, this reduces the headache of running separate workflows. We set a clear cut-off calendar that respects both Malaysian and Singaporean banking timelines, so each payroll run is final, traceable, and reconcilable to the payment files supporting internal audit needs throughout the year.

PET Payroll Outsourcing supports employers with robust MY–SG cross-border payroll reporting, from onboarding through month end statutory submissions. By standardising payroll administration across regions, we help maintain strict confidentiality, data integrity, and consistent controls for every employee record, so cross-border operations stay managed regardless of location.

PET Payroll Outsourcing turns complex cross-border statutory requirements into a clear, controlled process giving you the operational transparency to run payroll and multi-country reporting with confidence and stay audit-ready.

Payroll Audit Trail & Reconciliation

Maintaining a clear payroll audit trail and reconciliation process is key for internal controls in Malaysia. What is a payroll audit trail? It’s the chronological record of payroll transactions, changes, and approvals used to verify the final payroll totals. The cycle starts by reconciling the monthly payroll register against the previous month to flag variances in headcount, salary increments, and one-off allowances so employers in Kuching, Kota Kinabalu, or Seremban can ensure every payment file sent to the bank is accurate and reconcilable.

Our workflow validates statutory contribution files before submission, making sure EPF, SOCSO, and PCB liabilities match the salary disbursements. With maker checker control, management gets a clear review step before payroll is finalised, reducing pay code mapping mistakes and keeping employee records consistent. A management reporting pack then supports financial audits, with liabilities reconcilable to bank totals throughout the year.

PET Payroll Outsourcing helps employers keep a robust audit trail with secure archival of payroll outputs and approval records supporting small teams and multi-site operations across Malaysia, and keeping you audit-ready regardless of location.

Payroll audit trail and reconciliation - management reporting pack and variance check controls for Malaysia employers

Payroll outsourcing services Malaysia - external payroll administration for SMEs and MNCs

Focus on Your Business, We Handle the Payroll

Managing payroll in-house is time-consuming, and Malaysia compliance keeps moving between Employment Act 1955 amendments and changing statutory rates. PET Payroll Outsourcing Sdn Bhd takes the admin load off your team, so you don’t have to chase updates every month.

We deliver accurate monthly payroll processing services, from salary calculations to statutory contributions filing. Submissions to KWSP, PERKESO, and LHDN are handled on time, with clear review and approval steps to maintain operational transparency. We support employers across Kuala Lumpur, Selangor, Johor, and Penang with a managed workflow that stays consistent.

Whether you have 5 employees or 500, our payroll process scales with you. We act as your external payroll administrator issuing clear payroll reports, secure payslips, and keeping your payroll reconciliation and audit trail clean, so every figure is reconcilable and every submission is documented.

Operational clarity comes from a repeatable pay cycle that follows your cut-off calendar. With standardised pay code mapping, disciplined change requests, and role-based controls, you reduce errors, avoid underpayments, and keep sensitive payroll data confidential. PET Payroll Outsourcing supports employers nationwide across Malaysia.

PET Payroll Outsourcing turns complex Malaysia payroll obligations into a clear, managed process so you can run payroll with confidence and stay audit-ready, wherever your business is based.

Your Partner for Accurate Payroll Processing

What is payroll outsourcing? It is the strategic delegation of salary calculations and compliance tasks to external experts. We help Malaysian SMEs and MNCs manage monthly payroll efficiently, ensuring alignment with the Employment Act 1955. From generating secure e-payslips to completing statutory submissions, we handle every step with strict confidentiality and process discipline.

Statutory Compliance Excellence

We manage monthly EPF, SOCSO, EIS, and PCB/MTD filing for employers nationwi14de.

Data Security & Confidentiality

Secure salary processing ensures employee privacy and access control for every record.

Audit-Ready Reporting

Standardised reconciliation and maker-checker controls for clear operational visibility.

About PET Payroll Outsourcing Sdn Bhd Malaysia KL - trusted payroll service provider since 1995

Comprehensive Payroll Outsourcing Modules

From monthly salary processing to year-end EA forms, we cover the full spectrum of payroll administration with documented process controls.

Monthly payroll processing Malaysia - gross-to-net calculations and reporting

Payroll Processing (Monthly Run)

Monthly calculation of basic salary, overtime, and deductions. We generate professional payslips and summary reports for management review and bank reconciliation.

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Statutory Contributions & Filing

We manage the preparation of submission files for KWSP (EPF), PERKESO (SOCSO & EIS), and LHDN (PCB/MTD) payments, ensuring liabilities are reconciled and filed on time.

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New hire and resignation changes processing - employee master data governance

New Hire & Resignation Changes

Seamless processing of joiners and leavers, ensuring prorated salary disbursements and final settlements are accurate and documented for HR master data governance.

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OT allowance and claims input governance - variable pay item mapping

OT / Allowance / Claims Input

Governance of variable pay items including overtime (OT) rates and allowances based on your company policies. We ensure staff are paid correctly according to verified record inputs.

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Payroll reconciliation and audit trail - management reporting pack evidence

Payroll Reconciliation & Audit Trail

Monthly verification of the payroll register against previous totals to identify variances in headcount or increments, ensuring every payment released is accurate and documented.

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Secure payslip confidentiality and access control for Malaysia employees

Payslip Confidentiality & Access

Secure digital payslips accessible via email or portal. Our access controls ensure payslip confidentiality, improving privacy and ensuring records are always available for authorized staff.

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FAQ : PET Payroll Outsourcing Sdn Bhd

Common questions from business owners and HR teams in Kuala Lumpur, Selangor, and Johor who are evaluating payroll outsourcing in Malaysia for operational stability.

What is payroll outsourcing in Malaysia?

Payroll outsourcing in Malaysia means appointing a payroll service provider to manage monthly salary calculations, secure payslip distribution, and statutory contributions filing on behalf of the employer to ensure consistent operational discipline and accuracy month-to-month.

What does a payroll service provider do every month?

A monthly payroll outsourcing Malaysia workflow begins with the employer providing monthly updates such as attendance and staff changes, followed by calculations of gross-to-net salary, statutory filing preparation, and a maker-checker review step before payroll is finalised and reports are released.

What information must employers provide each month?

To run payroll processing services Malaysia smoothly, employers typically provide a monthly input pack containing data on new hires, resignations, overtime claims, and leave adjustments, ensuring that all pay items are documented according to the agreed cut-off calendar to prevent errors.

Are EPF, SOCSO, and PCB filing included in the service?

Statutory contributions filing for EPF (KWSP), SOCSO (PERKESO), EIS, and PCB (MTD) are core components of our Malaysia payroll compliance service, where we prepare the necessary submission files and ensure all liabilities are reconciled for employer approval before the monthly deadline.

Is payroll data handled with strict confidentiality?

A professional payroll provider treats salary information as confidential employee data, maintaining role-based access for payslips and keeping a clear approval trail for all changes to employee master data to prevent unauthorised access and maintain process integrity.

How does reconciliation prevent payroll errors?

Payroll reconciliation is the monthly process of verifying the current payroll register against previous totals to identify variances in headcount or salary, which combined with maker-checker controls, ensures that every payment is accurate and reconcilable before finalisation.

How long is the onboarding process for new clients?

Onboarding for payroll outsourcing Malaysia typically requires a verified employee master list and salary structure details, ensuring that all pay code mapping and cut-off timelines are aligned before the first parallel run to maintain operational stability.

What reports do employers receive each month?

Employers receive a complete management reporting pack each month, including a detailed payroll summary, variance reports, and statutory liability statements to ensure that total workforce costs are reconcilable and documented for internal financial audits.

How are payroll outsourcing costs calculated in Malaysia?

Payroll outsourcing cost Malaysia is typically based on employee headcount and the complexity of pay items, such as overtime and shift patterns, allowing for a scalable managed service that aligns with your company’s monthly operational requirements.

Still have more questions?

If you are evaluating payroll outsourcing in Malaysia and want to check whether our process fits your company, invite us to discuss your monthly payroll workflow, cut-off calendar, and statutory submission requirements. We provide clear operational guidance to ensure your payroll transition is managed correctly.

Common FAQ

Payroll Insights & Resources

Stay updated with employer best practices, statutory compliance updates, and monthly payroll workflow insights for Malaysia and cross-border governance.

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